Step by step

Setting up a student organization isn’t difficult as long as you pay attention to the details. Below, you will find instructions on how to approach the topic and what documents you should have completed before you go to the Student and Doctoral Activity Support Section.

If you want to set up a student organization, remember that there’s no point in duplicating – make sure there isn’t one that already does the same activities or is centered around the same idea that you could join.
You need a minimum of 5 students to found a society. Once you find them, sit down and discuss what it is that your society will focus on – what are the basic activities and functions? Is it going to be scientific, study-related discussions, workshops, or trips? What are the objectives of your group?
Think about the group roles (there’s a handy guide available here). You should choose a President and a Treasurer in the first place, as they will be responsible for the most important tasks in the team. Then, you might want to assign roles based on your society’s needs – are you going to need a designated Social Media person? An Event Manager? A Secretary to take care of all the documents? It all depends on what your club/society will be doing.
Who can be your Guardian? Is there a professor interested in your chosen topic/domain? Having a University research employee as a Guardian is an absolute necessity when it comes to setting up a club! (And you need to provide their consent in writing)
Remember, if you have any questions you can contact the International Student Network, the Student and Doctoral Activity Support Section, or the International Office.

Once you’ve found some friends and had a good look through the list of available student organizations, you might want to start completing the necessary documents. Once your club is approved you will be given a space here on the University’s website with a short introduction and contact details, so other interested students can get in touch.

In order to register a club, organization or team, the following documents must be submitted to the Student and Doctoral Activity Support Section (wsparcieaktywnosci@uwr.edu.pl):

information to the Vice-Rector for Student Affairs, which should include:

name of the club, organization or team with the seat (mention here the names of the faculty / institute / department / section an out-of-faculty unit at which it will operate),
list of founding members – minimum 5 people, including the year and field of studies, phone numbers and e-mail addresses,
signatures of the founding members
application for the appointment of a guardian with the candidate’s written consent, (The application form is available here);

2. The draft statute, which should include:

name of the organization, club or team and its headquarters,
goals and tasks,
rights and obligations of members,
authorities and the scope of their competencies, their manner appointment and dismissal and the duration of the term of office,
conditions and procedure for suspending activities and dissolving the organization, club or team,
conditions of adopting the statute and its changes.

The draft statute should be approved and signed by the candidate Guardian.