1. What is nostrification?
Nostrification is a procedure leading to the determination of a Polish equivalent of a foreign diploma. A diploma that has been obtained abroad and that cannot be recognised as equivalent to a relevant Polish diploma and professional title on the basis of an international agreement that defines equivalence. The nostrification procedure is conducted on the basis of the Regulation of the Minister of Science and Higher Education of 28 September 2018 on the nostrification of diplomas of completion of studies abroad and the confirmation of completion of studies at a specific level [Dz. U. poz. 1881].
2. Online verification of how foreign diplomas are recognised in Poland and determine whether nostrification is necessary
KWALIFIKATOR is a database that enables the automatic checking of general information on selected types of higher education diplomas obtained abroad. It makes it possible to evaluate the level and status of qualifications of a given foreign diploma equal to the degree recognised in Poland. It also indicates the specific legal basis for the entitlement of the diploma holder.
The results of the so-called recognition statement can be saved as a PDF document. NAWA’s electronic signature guarantees the reliability of information.
3. Documents required
If, after the diploma has been verified in KWALIFIKATOR, and it turns out that the diploma cannot be recognised as equivalent to a corresponding Polish diploma and professional title on the basis of an international agreement defining equivalence, it means that nostrification is required, the person applying for nostrification shall submit an application that includes:
- a diploma of higher education;
- documents enabling an evaluation of the course of study, the learning achievements and the duration of the studies;
- a certificate, diploma, or other documents based on which the applicant has been accepted into the university;
After a formal evaluation of the application, the Dean’s Office may require the applicant to submit a regular translation into Polish of the documents listed in points 1-3.
For justifiable cases, the Dean’s Office may require an applicant to present a translation into Polish of documents enabling an evaluation of the course of study, the learning achievements and the duration of the studies, prepared and certified by a sworn translator, or prepared by a foreign translator and certified by the appropriate Polish consul.
The nostrification committee may not require the applicant to submit documents other than those listed above.
4. Place of submitting documents
The completed application form and copies of the required documents (original documents for inspection) can be submitted on working days from 10:00 to 13:00 in the Teaching Department (Main Building of the University of Wrocław), Plac Uniwersytecki 1, room 238, 2nd floor.
Files to download
5. How the nostrification procedure works
The university conducting the nitrification shall compare the curriculum of the studies, the learning outcomes and professional qualifications, professional internships carried out and the duration of the studies with the curriculum of the studies, with the learning outcomes and obtained professional qualifications, with the professional internships and with the extent of similar studies conducted in that university. In the case of any differences in the curriculum of the studies, learning outcomes or the duration of the studies, the university conducting the nitrification may oblige the applicant to take specific examinations or undergo a professional internship, specifying the conditions and deadlines for doing so.
Information on the occurrence of differences (with an explanation of what these are) and the compensatory measures applied (passing examinations, completion of professional internship) should be given to the person concerned in writing, together with a justification.
The date of the initiated proceedings is the date of delivery of the application of the university conducting the nitrification. The higher education institution shall assess the formal nature of the application. Should the university determine that the application has formal defects, an applicant shall be given a deadline for supplementation that may not be shorter than 14 days, otherwise, the application shall be left unprocessed.
Thus, the applicant may submit the application within the deadline selected by the applicant.
The University shall recognise or refuse to recognise a diploma of studies completed abroad as equivalent to a relevant Polish diploma and professional title within 90 days of submitting an application meeting the formal requirements. The aforementioned 90-day period does not include periods devoted to submitting translations of documents and taking examinations or completing a professional internship.
A fee is charged for the proceedings. The maximum fee amounts are 50% of the professor’s remuneration. In the case of, a lack of competence to conduct the nostrification procedure, the fee shall not be charged.
The fee for the nostrification procedure shall be paid either into a bank account or at the cash desk of the university conducting the nitrification, within a time limit specified by that university, which may not be shorter than 14 days.
8. Refusal to proceed with nostrification
If the university finds that it lacks the competence to conduct the proceedings, it shall issue an order refusing to conduct the proceedings, which shall be subject to a complaint.
9. Final resolutions and issuing a certificate
After the nostrification procedure, the university issues a certificate.
The certificate states that the submitted diploma obtained abroad is equivalent to a specific Polish diploma (e.g., the diploma of graduation from the first/second-degree studies), granting a specific Polish professional title (e.g., bachelor, engineer, master’s, doctor).
Decisions made by the university conducting the nostrification can be appealed by the applicant based on Article 127 of the KPA [The Code of Administrative Procedure], on the basis of the Recommendation on Criteria and Procedures for the Evaluation of Education Obtained Abroad adopted in 2001, amended in 2010.
Translated by Weronika Książek (student of English Studies at the University of Wrocław) as part of the translation practice.
Assessment of foreign qualifications
1. How to gain an assessment of foreign qualifications and who can apply for approval of graduation from the university.
For the approval of graduation from the university can apply:
- a foreigner, who gained refugee status or subsidiary protection
- a foreigner, who has a temporary residence permit according to circumstances mentioned in article 159, section 1, item 1, letters c or d of the Act of 12 December 2013 on foreigners
Providing that a foreigner does not hold any degree certificate. People who hold a degree certificate may apply for its approval according to generally effective regulations. Legal foundation: article 327, section 3 of the Act of 20 July 2018 The Law on Higher Education and Science (Journal of Laws of 2020, item 85 [Dz. U. z 2020r., poz. 85])
2. Required documents
A person who applies for the approval of a degree certificate must submit an application with documents that attest:
- Passed courses and received grades
- Passed exams
- Obtained educational background or occupational powers
- Completed internship or employment
- Obtainment of the refugee status or subsidiary protection, or temporary residence permit obtained according to circumstances mentioned in article 159, section 1, letters c or d of the Act of 12 December 2013 on foreigners (Journal of Laws of 2020, items 2206 and 2208 from 2018, items 107, 138, 771, 1669 [U. z 2017r., poz. 2206 i 2208 oraz z 2018r. Poz. 107, 138, 771, 1669])
- Graduation which is considered to be approved
- Place and date of birth
After the official evaluation of the application, the university dean may request the applicant to submit the Polish translation of the document.
In justified cases, the university dean may request the applicant to submit the Polish translation of the documents that can validate the academic record, received grades, duration of the study which is prepared and notarized by a certified translator or prepared by a foreign translator and notarized by a competent consul of the Republic of Poland.
Committee on Recognition cannot demand the applicant to submit documents other than those listed above.
3. The place for submission of papers
Completed application with required copies of documents (original papers for inspection) can be submitted on working days from 10 a.m to 1 p.m. in Educational Department (headquarters of the university) Plac Uniwersytecki 1, room 238, 2nd floor.
Files to download
4. How the processdings in approval of graduation progress
The university evaluates the documents attached to the application regarding the approval of graduation. On the basis of these documents, faculty compares the curriculum, obtained results of education and occupational powers, completed an internship and the duration of study in comparison to curriculum, obtained results of education and occupational powers, completed an internship and sometimes the duration of similar studies conducted at the same university. In the event of noticeable differences in the curriculum, results of education or duration of the study, the approving university may oblige the applicant to pass certain exams or do an internship. The university determines terms and conditions when the exams and internship can be conducted.
The university delivers the applicant in the paper form the information concerning mentioned differences (together with clarification) as well as applied compensation (to pass the exams, to do an internship).
The day when the application regarding the approval of graduation was delivered to the approving university is the date when the initiation of the proceedings begins. The faculty evaluates the application. In case of any formal shortcomings in the application, the university may indicate the applicant a due date, not shorter than 14 days, to fill the documents under the pain of forfeiture of the application.
The proposer may submit an application on a date chosen by themselves.
The university confirms or rejects the approval of the degree certificate within 90 days from the day of the delivery of the application. The due date mentioned above does not include the period of time scheduled for the document translations, exams and conducted internship.
Payment is required. The maximum charge amounts to 50% of the professor’s salary. The university determines terms and conditions to exempt from fees. The payment is not conducted for the refusal of the whole process.
The payment for the conducted process regarding the approval of graduation should be made on a bank account or in the approving university’s counter within a due date determined by the university but not shorter than 14 days.
7. The refusal to take proceeding regarding the approval of graduation
In the event of a lack of necessary features to conduct the process, the university can issue the refusal to its realisation. The proposer has the right to submit a complaint.
8. Final resolutions and issued declarations
After the completed process the university issues the certification. The certification confirms, that the proposer graduated first/second-cycle studies or long-cycle studies conducted in a Polish university.
The proposer may appeal from the decision regarding the approval of graduation on the basis of article 127 of the Code of Administrative Proceedings and in accordance with Revised Recommendation on Criteria and Procedures for the Assessment of Foreign Qualifications adopted in 2001 and changed in 2010.
Translated by Kinga Warężak (student of English Studies at the University of Wrocław) as part of the translation practice.